Adopting your new P&C Constitution
Your P&C will receive a Constitution Package from WACSSO*. It will contain a copy of the revised P&C Constitution and other instructional documents.
When this package has been received, the President and Secretary should call an Executive Committee Meeting (give 48 hours notice) and:
Read the instructions on the inside cover of the package folder;
Discuss the process to adopt the Constitution;
Read the document Your new P&C Constitution;
Discuss what you will need to address to become compliant. Use this Compliance Checklist;
read through the Q&As on this site;
set the financial year of your P&C and insert into Rule 4.0 on the Constitution; and
insert the name of the P&C into Rule 1.0.
* All packages will be sent to the P&C via the school. Please check with front office staff if you have not received yours.
Give written notice of at least 7 business days for a General Meeting or Special General Meeting (recommended*).
Issue the template Agenda (with included motions) for the meeting.
Distribute the edited Constitution (with P&C name and financial year) to your membership and school community along with the agenda. The Constitution should be distributed as a PDF.
Direct all questions from your membership to this website and the Q&As before contacting the WACSSO office.
* The advantage of calling a Special General Meeting is the entire meeting can be devoted to the adoption of the new P&C Constitution.
At the Special General Meeting:
Ensure you have a quorum
Make sure that both motions become Special Resolutions passed by three-quarters (75%) of the financial members present at the meeting.
Ensure the Secretary completes the template minutes as required.
WACSSO must lodge the the Notice of Special Resolution with AssociationsOnline (DMIRS) within thirty (30) days of your P&C passing the Special Resolutions or the P&C will need to repeat the process.
Checklist for documents that must be completed and emailed back to WACSSO:
a. Copy of the first two pages of the P&C Constitution with your three edits
edit 1- Name of P&C Association at top of page 1
edit 2- Name of P&C Association at Rule 1.1
edit 3- The date your financial year starts (e.g. January 1) at Rule 4.0
b. Minutes of the Special General Meeting (or General Meeting)
c. DMIRS Form 5
d. DMIRS Form STCMTMEM
*WACSSO will only accept these forms through email. Email firstname.lastname@example.org