Your P&C will receive a Constitution Package from WACSSO*. It will contain a copy of the revised P&C Constitution and other instructional documents.

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When this package has been received, the President and Secretary should call an Executive Committee Meeting (give 48 hours notice) and:

1. Read the instructions on the inside cover of the package folder;

2. Discuss the process to adopt the Constitution; 

3. Read the document  Your new P&C Constitution;

4. Watch the Major Changes video and discuss the changes from the previous Constitution;

5. Discuss what you will need to address to become compliant. Use this Compliance Checklist;

6. read through the Q&As on this site;

7. set the financial year of your P&C and insert into Rule 4.0 on the Constitution; and

8. insert the name of the P&C into Rule 1.0.

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* All packages will be sent to the P&C via the school. Please check with front office staff if you have not received yours.

 

1. Give written notice of at least 7 business days for a General Meeting or Special General Meeting (recommended*).  

2. Issue the template Agenda (with included motions) for the meeting. 

3. Distribute the edited Constitution (with P&C name and financial year) to your membership and school community along with the agenda. The Constitution should be distributed as a PDF.

 

Direct all questions from your membership to this website and the Q&As before contacting the WACSSO office.

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* The advantage of calling a Special General Meeting is the entire meeting can be devoted to the adoption of the new P&C Constitution.

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Before the Special General Meeting:

• ensure you have spare hard copies of the Constitution.

• have spare copies of the meeting agenda.

• have spare copies of the document  Your new P&C Constitution.

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At the Special General Meeting:

• Ensure you have a quorum

• Use the document Your new P&C Constitution to explain reasons for the new Constitution.

• Make sure that both motions become Special Resolutions passed by three-quarters (75%) of the financial members present at the meeting.

• Ensure the Secretary completes the template minutes as required.

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Complete and email* all the required forms (minutes and completed DMIRS forms A & B ) to WACSSO as soon as possible after the meeting.

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WACSSO must lodge the the Notice of Special Resolution with AssociationsOnline (DMIRS) within thirty (30) days of your P&C passing the Special Resolutions or the P&C will need to repeat the process. 

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Checklist for documents that must be completed and emailed back to WACSSO:

a. Copy of the  first two pages  of the P&C Constitution with your three edits
      edit 1- Name of P&C Association​​ at top of page 1
      edit 2- Name of P&C Association at Rule 1.1

      edit 3- The date your financial year starts (e.g. January 1) at Rule 4.0 

b. Minutes of the Special General Meeting (or General Meeting)

c. DMIRS Form 5

d. DMIRS Form STCMTMEM

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*WACSSO will only accept these forms through email. Email newconstitution@wacsso.wa.edu.au